OHANA FP&ABookkeeping for Small Businesses
Executive financial leadership, without the executive salary.
You started a business, not a bookkeeping job
Most owners do the books late at night, or not at all, and find out how the year went when the tax bill shows up. We take the books off your plate and go further than a bookkeeper: every client gets a live KPI dashboard and quarterly meetings with a fractional CFO, so you know where the business is headed, not just where it's been.
- Books closed and reconciled every month, on a schedule you can count on
- A monthly P&L with a short summary of what changed and why
- A live dashboard with the KPIs that matter to your business
- Quarterly CFO meetings to plan what's next, included
What your bank balance isn't telling you
- Revenue isn't profit. What you actually kept after every cost, including the ones that hit later.
- Your balance isn't your cash. What's already owed to vendors, payroll and taxes, and what customers still owe you.
- Your true margins. Which products, services or jobs make money once overhead lands where it belongs.
- Your concentration risk. How much of your revenue rides on one customer or one industry, and what happens if it leaves.
- Your next 90 days. Where your cash is headed, not just where it is today.
Most bookkeepers stop at what happened. We show you what's next.
How we help
Books kept current
Every transaction categorized and every bill and invoice tracked. Nothing left sitting in "uncategorized."
Every account reconciled
Bank, credit card and loan accounts tied out to the statement each month, so the balance you see is the real one.
A P&L you'll actually read
Your P&L and balance sheet every month, with a short summary in your inbox: what changed, what to watch, what to do next.
Your KPI dashboard
One screen with the numbers that run your business: cash, margins, who owes you and how you're trending. Updated every month, no spreadsheets.
Quarterly CFO meetings
Every quarter we sit down together, walk through your numbers and plan what's next: pricing, hiring, cash and growth. Included with every package.
Ready for tax time
A clean, organized year-end package for your CPA. No shoebox, no scramble.
Your CPA stays in place. If you don't have one, we're happy to connect you through our referral network.
AI can do the data entry. It can't sign off on the books.
AI tools are fast at sorting transactions, and they get a lot right. What they miss tends to surface later, at tax time or when a lender asks for financials. A few common examples:
- A loan payment booked entirely as an expense, when most of it is principal that belongs on the balance sheet
- A transfer between your own accounts recorded as income, so revenue looks higher than it is
- Inventory or equipment expensed the month it's bought, which distorts profit in both directions
- A personal purchase on the business card filed as a business expense
And even when every category is right, sorted transactions aren't the same as understanding them. The value is in stepping back, reading what the numbers say about your margins, cash and pricing, and turning that into decisions while they still matter. That judgment is what a financial expert brings.
We use AI too, to work faster. Every month, an accountant reviews the results, corrects what it got wrong and tells you what the numbers mean. When you're ready to graduate from doing it yourself, we'll show you what it costs to have it done right.
Ways to start
Build · start right
Shoebox receipts and Excel sheets? We turn them into a live QuickBooks you own and can log into, with your dashboard built in from day one.
Cleanup · catch up
Months behind? We catch up and reconcile every account, so you start from numbers you can trust.
Monthly · ongoing clarity
We close your books every month, update your dashboard and send your P&L with a short summary. You get your evenings back.
Common questions
How does it work once we start?
Everything runs remotely. We connect to your bank and QuickBooks, and close your books every month. Most months you'll only hear from us with a quick question or two, and your P&L summary.
What's a KPI dashboard?
KPIs are the handful of numbers that tell you how the business is really doing, like gross margin, cash on hand and how fast customers pay. Your dashboard puts them on one screen, so you can check on the business in a minute instead of digging through reports.
What happens in a quarterly CFO meeting?
We walk through your numbers together, look at what's working and what isn't, and plan the next quarter: pricing, hiring, big purchases and cash. It's included with every monthly package.
What if my books are behind?
That's common. A Cleanup is its own project, and it's finished before monthly bookkeeping starts.
What software do you use?
QuickBooks Online is our home base. If you're on something else, or nothing at all, a Build gets you set up.
Will I keep my CPA?
Yes, your CPA stays in place. If you don't have one, we're happy to connect you through our referral network.
How is pricing set?
A flat monthly fee based on your volume and complexity, quoted after a 30 minute call. No guesses, no surprise invoices.
Is my information safe?
Yes. We only access what you choose to share, and we never share client data.
What would you do with your time back?
Tell us where your books stand today. In 30 minutes, we'll tell you what it takes to get them clean and keep them that way.